Planning a fantastic internationally trip but still have to work? No worries, I feel your pain. You are in the right place!
As someone who has jetted to several countries and managed to keep my business thriving, I understand the unique challenges of balancing a vacation with the need to stay connected to work. Whether you’re a corporate hustler, an entrepreneur, or a boss mama like me, this guide is for you. Here’s how to navigate international travel without missing a single Zoom call or business meeting.
1. Prep Like a Pro: Get Organized Before You Leave
Before you even think about packing your suitcase, ensure your work-life is in order. Create a comprehensive to-do list and prioritize tasks that need to be completed before you leave. Schedule important meetings ahead of time and delegate tasks to your team if you have one. I usually start about a month out. I am mindful of my trip and try my best to schedule things around the time that I will be gone. If I must schedule things when I’m away, I ensure to reach out to coverage earlier so that my clients have someone to attend appointments with them while I’m out and if it’s a virtual meeting or conference call, I am sure to be mindful of the time change so that I am available.
Recommendations for organization:
- Portable Charger: Never run out of battery while on the go.
- Paper Planner– Despite the digital age, a paper planner can still be incredibly useful. I love the Erin Condren LifePlanner, which helps me keep track of both business appointments and family activities.
- Productivity Apps– Apps like Trello, Slack and Zoom can help you stay organized and connected with your team no matter where you are. Trello helps with task management, Slack keeps team communication streamlined and Xoom is perfect for virtual meetings.
2. Tech-Savvy Travel: Essential Gadgets for Smooth Remote Work
Invest in tech that makes remote working a breeze. A lightweight laptop, noise-canceling headphones, and a reliable portable Wi-Fi device are must-haves. Make sure all your devices are compatible with international power outlets, and don’t forget to bring a universal adapter.
Tech Recommendations:
- Lightweight Laptop: This ultra-portable laptop will keep you connected without weighing down your bag plus it’s a touchscreen…Gotta love it!
- Noise-Canceling Headphones: Perfect for blocking out distractions during important calls while on the go.
- Portable Wi-Fi Device: Stay connected with a reliable internet connection wherever you go.
- Universal Adapter: Essential for keeping your devices charged in any country.
3. Master Time Management: Juggling Time Zones & Work Hours
International travel often means dealing with multiple time zones. Use tools like World Time Buddy to schedule meetings at times that are convenient for both you and your colleagues. Set boundaries to ensure you have dedicated work hours and leisure time.
Time Management Lifesavers:
- Time Zone Watch: Be cute.. And on time! Keep track of different time zones with ease.
- Time Management App: Use this app (my favorite) for scheduling and reminders.
4. Create a Mobile Office: Find the Right Work Environment
Not every hotel room or Airbnb is conducive to productivity. Research and book accommodations that offer reliable Wi-Fi and quiet spaces where you can work undisturbed. Coworking spaces are also a great option if you need a more professional setting.
Mobile Office Recommendations:
- Travel Office Supplies Kit: Includes all the essentials you might need on the go.
- Portable Laptop Stand: This device can make working from anywhere more comfortable and ergonomically friendly.
5. Stay Healthy & Energized: Balance Work and Well-being
Travel can be exhausting, and you need energy to both work and enjoy your trip. Stay hydrated, eat balanced meals, and try to get some exercise. Pack snacks and a reusable water bottle to keep yourself fueled.
Health and Energy Recommendations:
- Hydration Pack: Stay hydrated my favorite electrolyte drink mix.
- Healthy Snacks: Nutritious snacks to keep your energy levels up.
6. Use Smart Apps: Tools to Keep You Productive
There are countless apps designed to make remote working easier. From project management tools to communication platforms, find the ones that work best for your needs.
Smart App Suggestions:
- Monday.com: Keep track of tasks and collaborate with your team.
- Secure VPN: Ensure your internet connection is secure, especially when using public Wi-Fi.
7. Enjoy Your Downtime: Savor the Vacation Moments
Remember, the point of traveling is to experience new places and cultures, not just to work from a different location. Plan your work so that you have enough free time to explore and enjoy your surroundings. And most importantly, have fun!
Downtown Recommendations:
- Travel Guide Books: Discover the best spots to visit in your destination.
- Portable Camera: Capture your travels without missing a beat. This is my absolute favorite! I use it for all of my trips and posts.
8. Comfortable Travel Bag
- A comfortable and practical travel bag is essential to carry all your work essentials. Look for one with multiple compartment to keep everything organized.
Recommended Travel Bag:
- Tami Voyageur Valletta: Comes in several different colors and can stand the test of time and wear and tear!
9. Comfortable Travel Attire
Traveling comfortably is key to maintaining productivity. Versatile and stylish piece can keep you looking yet comfortable during long flights or busy days abroad.
- Comfy two piece set: Can’t go wrong with comfort! Comes in several colors. Feels like PJs but looks like a tracksuit.
- Tracksuit: From airport straight to Happy Hour. Dress this up or down. Plenty of colors to choose from.
10. Self-Care Essentials
Maintaining self-care routines can make a big difference in how you feel and perform. Pack your facorite skincare products, vitamins, and perhaps a soothing eye mask for those long-haul flights. The Laneige Sleep Mask is a personal favorite for keeping my skin hydrated and glowing despite the rigors of travel.
- Ultra Conditioning Lip Balm: Say goodbye to dry lips in any climate!
- Cooling, weighted Eye Mask: Make sure you set your alarm or you might not wake up. Trust me, It’s everything!
My Final Thoughts
Balancing work with international travel is an art that can be mastered with the right preparation and mindset. By organizing ahead, investing in essential tech gadgets, managing your time efficiently, and making the most of your downtime, you can truly enjoy the best of both worlds.
Ready to embark on your next international adventure while keeping up with your work obligations? Follow these tips, pack your bags, and get ready to conquer the world—one Zoom call at a time.
P.S. Don’t forget to check out the recommended products to make your travel experience smoother and more enjoyable!
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By following these tips and making use of the recommended products, you’ll be well on your way to mastering the art of international travel while working remotely. Safe travels and happy working!
